BB Nash Applicant & Career Site Privacy Notice

Vital Midwest LLC (BB Nash)
715 Massman Drive Nashville
TN 37210
Email: dpo@bbnash.com
Date of publication: 01-02-2026

1. Introduction

Vital Midwest LLC (“Vital,” “we,” “us,” or the “Company”) manages its recruitment process through our career site (the “Career Site”).

This Privacy Notice explains how we collect, use, disclose, and retain personal information when you:

1. Visit our Career Site (a “Visitor”);
2. Connect with us via our Career Site to create a profile and receive updates about current or future vacancies (a “Connecting Candidate”);
3. Apply for a position with us (an “Applying Candidate”); or
4. Act as a reference for a candidate (a “Reference”).

When we use the term “Candidate,” we refer to both Connecting Candidates and Applying Candidates, unless stated otherwise.

Vital Midwest LLC is the controller of personal information processed under this Notice.

Certain affiliated companies within our corporate group may provide limited administrative or IT system support.

2. Personal Information We Process

A. Visitors

When you visit our Career Site, we may collect:

• IP address
• Device and browser information
• Log data and usage information
• Pages visited and interaction data

This information is collected to:

• Maintain site security
• Improve functionality and performance
• Analyze usage trends

Cookies and similar technologies may be used on the Career Site.

B. Connecting Candidates

If you create a profile on our Career Site to receive updates about current or future opportunities, we may collect:

• Name
• Email address
• Phone number
• Professional information (e.g., resume/CV)
• Communication preferences

We use this information to:

• Maintain your profile
• Communicate with you about vacancies
• Manage talent pools

You may update or delete your profile at any time through your account settings or by contacting us.

C. Applying Candidates

If you apply for a position, we may collect:

1. Identifiers and Contact Information

• Name
• Address
• Email
• Phone number

2. Professional and Employment Information

• Resume/CV
• Work history
• Education
• Certifications
• References
• Work authorization status

3. Recruitment Process Information

• Interview notes
• Assessment results (e.g., logical reasoning tests for office roles)
• Communication records
• Salary expectations

4. Background Screening and Testing Information Where permitted by law and relevant to the position:

• Criminal background checks
• Employment and education verification
• Drug testing results (for safety-sensitive roles) Background checks are conducted in accordance with applicable federal and state law, including the Fair Credit Reporting Act (FCRA), where applicable. Separate disclosures and written authorizations will be provided as required by law.

D. Voluntary Equal Employment Opportunity Information

Where required or permitted by law, we may invite applicants to voluntarily provide self-identification information, such as: 

• Race or ethnicity
• Sex
• Veteran status
• Disability status

Providing this information is entirely voluntary and will not affect your application or employment opportunities.

This information:

• Is collected solely for equal employment opportunity compliance and statistical purposes
• Is maintained separately from recruitment decision-making records
• Is used in aggregated form where possible 

We do not request information regarding religion or political affiliation.

E. References

If you act as a reference, we may process:

• Your name
• Contact details
• Information you provide regarding a candidate

This information is used solely for evaluating a candidate’s suitability.

3. Sources of Personal Information

We collect personal information:

• Directly from you
• From references you provide
• From publicly available professional sources (e.g., LinkedIn)
• From background screening providers
• Automatically via the Career Site

4. Purposes of Processing

We process personal information to:

• Manage recruitment and hiring
• Evaluate qualifications and suitability
• Conduct interviews and assessments
• Conduct background screening and drug testing where applicable
• Maintain talent pools
• Comply with equal employment opportunity laws
• Comply with legal and regulatory obligations
• Defend or exercise legal claims
• Maintain security and functionality of recruitment systems

We do not sell applicant personal information.

5. Sharing of Personal Information

We may share personal information with:

Service Providers

• Applicant tracking system providers
• Background screening providers
• Drug testing providers
• IT and system support providers

Affiliated Companies

• Affiliated companies may have limited access for administrative or technical support purposes only.

Authorities

• Where required by law or legal process.

6. International Access to Data

Recruitment systems are hosted in North America.

Limited administrative or technical access to recruitment data may be provided to affiliated companies located outside the United States, including in the European Union.

Such access does not involve participation in recruitment decisions. Appropriate safeguards are implemented to protect personal information.

7. Retention

We retain personal information:

• For the duration of the recruitment process; and
• For a reasonable period thereafter to comply with legal obligations, resolve disputes, or consider candidates for future roles, unless deletion is requested and permitted by law.

Background screening and drug testing records are retained in accordance with applicable legal requirements.

If you are hired, your information will be retained under our employee records retention policies.

8. Your Rights

Depending on your state of residence, you may have rights regarding your personal information, including:

• Access
• Correction
• Deletion (subject to legal exceptions)

To exercise your rights, contact: dpo@bbnash.com

We may verify your identity before responding.

9. Security

We implement reasonable administrative, technical, and organizational safeguards to protect personal information.

10. Updates

We may update this Notice from time to time. The most recent version will be available on our Career Site.